Knowledge Bank Hawke's Bay is a not-for-profit organisation dedicated to preserving and sharing the stories, photographs and documents that make up the rich cultural and historical fabric of our region. We provide digital access to materials that would otherwise be lost to time, ensuring future generations can connect to their past.
We are looking for a voluntary Financial Administrator to join our team of more than 80 volunteers. If you have a background in accounting or financial administration, are proficient in Xero and are looking to put something back into our community then we would love to talk to you. The expected time commitment for the role is 20 - 25 hours per month and you could mostly work from home.
Why join us? At Knowledge Bank, you'll be more than just a numbers person - you'll be helping to preserve stories that matter. We're a warm, values-driven team who believe in the power of legacy and the impact of community. If you want to make a difference in Hawke's Bay, we'd love to hear from you.
To find out more about the role or to apply, please email Board Chair, Cynthia Bowers at cynthia@knowledgebank.org.nz
DUTIES AND RESPONSIBILITIES
Xero processing and reconciliation
- Process Xero transactions in a timely manner (at least weekly)
- Perform regular bank reconciliations
- Monitor transactions, investigate discrepancies and make necessary adjustments
Paying invoices
- Process and manage the payment of supplier and service provider invoices in a timely manner
- Ensure that any prompt payment discounts are accessed
- Maintain accurate records of payments and communicate with vendors as required
- Perform regular reconciliations of accounts payable with balance sheet account
Issuing invoices and donation receipts
- Generate and issue invoices for services provided
- Track payments and follow up with debtors on any outstanding balances
- Generate and issue receipts for donations
- Perform regular reconciliations of accounts receivable with balance sheet account
GST returns
- Prepare and submit GST returns in compliance with IRD regulations
- Pay GST on or before due date
- Ensure accurate tracking and reporting of GST transactions
- Perform regular reconciliations of GST returns with balance sheet account
PAYE returns
- Ensure PAYE returns are filed in compliance with IRD requirements
- Pay PAYE on or before due date
- Perform regular reconciliations of PAYE returns with balance sheet account
Budget
- Work with Manager to compile annual budget for submission to Board for approval
- Enter approved annual budget into Xero o Monitor budget v actual figures and report significant variances to Manager
- Assist the Manager with the preparation of year-end financial statements as required
TIME COMMITMENT 20 to 25 hours per month
This is a voluntary position
EXPERIENCE, SKILLS AND ABILITIES
• Proven experience in small business or not for profit financial administration
• Proficiency in Xero accounting software
• Intermediate or higher level of expertise with Excel
• Strong understanding of GST and PAYE
• Excellent organisational and time management skills
• Strong communication skills, with the ability to interact effectively with staff, volunteers and suppliers
• Excellent oral and written skills;
• High level of accuracy and attention to detail
• Ability to work independently and as part of a team
• Adaptability, flexibility and ability to see change as an opportunity rather than an obstacle;