Coordinators/Managers of Volunteers Hui, Feb 2024

Group at a Volunteer Coordinators meeting in Hastings

Kia ora and thank you very much to those of you who were able to join us for the first Coordinators/Managers of Volunteers hui for 2024. A great start to reinvigorating our network and mapping out training needs.

At that hui, Nancy Groh from Volunteering Hawke's Bay introduced our website/database system, which allows organisations to draft and update your own listings, with support as needed. We also talked about the 3 key tasks VHB carries out:

- Connecting organisations and volunteers via our website & database

- Support and advocacy for our organisations and volunteering in Hawke’s Bay

- Developing networking and training opportunities

There was strong agreement from the group that networking was important across the Hawke’s Bay volunteer sector and that we wanted to know more about each other’s organisations to develop synergy and opportunities for collaboration. Suggestions for this included short presentations and speed dating. The consensus was to meet during office hours, and most of the group wanted to gather at least every two months.

When it came to training, the group’s needs include:

Communication and Marketing

  • Social media
  • Digital technology


  • Legal obligations for organisations with volunteers
  • Health and Safety obligations
  • Insurance
  • Privacy

Recruitment and Retention

  • Volunteer retention
  • Lead conversion training
  • Writing a great advertisement
  • Job descriptions
  • Sharing retention ideas

Managing Volunteers

  • Supporting volunteer wellbeing
  • Cultural Awareness
  • Neurodiversity
  • Growing Great Volunteers
  • Digital technology - apps for managing volunteers
  • Difficult conversations

Working collaboratively

  • Induction
  • Training to share or adapt


  • Funding
  • Governance/Board training

Next hui:

Thursday 18 April, 10.00am-12noon

Te Makaramu, Cornwall Park, Hastings
Morning tea provided
Limited spaces. Please RSVP to

9.30-10.00am: Feel free to come early for a cuppa and chat.
10.00-10.30am: Short talks. If you would like to share a 5-minute introduction to your organisation, let us know. We have space for 4-5 organisations to speak.
10.30am-12.00pm: Volunteering NZ Best Practice Guidelines Overview/Workshop

Save the Dates:

  • Thursday 20 June, 10.00-11.30am (We'll be in Napier for this one, venue tbc)
  • Thursday 17 October, 10.00-11.30am
  • Thursday 28th November, 10.00-11.30am
  • Thursday 20 February 2025, 10.00-11.30am

And... also save the date for our Volunteering Hawke’s Bay One-day Conference

Thursday 22 August, 9.30am-4.30pm
Pukemokimoki Marae, Riverbend Road, Napier
This will be a full day of speakers and workshops.
$20 per person

There's plenty more to read, what are you interested in?